Voice Powered Documentation for Aged Care & Long-Term Care Facilities
Make Documentation Fast, Accurate, and Compliant
Manual care documentation steals time from what matters most β caring for people. VerbumCare turns spoken notes into clinically compliant care records and Kaigo Hoken billing codes instantly, reducing administrative burden and increasing revenue integrity.
Why VerbumCare Is Different
Voice-First AI That Understands Healthcare
Just speak your observations β VerbumCare transcribes voice into structured clinical documentation accurately and instantly, with medical terminology understanding in Japanese, English, Vietnamese and Chinese.
AI Mapping to Billing Codes
No more guesswork. Your team’s spoken notes are converted to correct LTC billing codes automatically, eliminating manual coding errors that cause claim rejections.
Reliable Offline Mode
Documentation doesn’t wait for connectivity. With offline-first design, your staff can record, review, and prepare claims even without Wi-Fi β then sync when connected.
Enterprise-Grade Security
VerbumCare meets industry-level security requirements including HIPAA (for data protection) and PMDA-aligned compliance frameworks.
Core Benefits for Your Facility
1
Free up Caregiver Time
Care teams spend far too many hours on paperwork. VerbumCare converts 20+ minutes of writing into 30 seconds of speaking, letting staff focus on care.
2
Reduce Risk from Documentation Errors
Incomplete or incorrect records can trigger inspection failures and penalties. Our AI helps ensure compliant, audit-ready records every time.
3
Improve Reimbursement Accuracy
Facilities often leave money on the table due to incorrect paperwork. VerbumCare’s auto-coding eliminates manual errors and enhances revenue integrity.
4
Built for Your Workflow
VerbumCare fits into daily care routines β record on iPad, review in your admin dashboard, and submit claims directly to insurance systems.
Our Founding Team
Quintin LETTE
CEO
Brief bio goes here.
Motomu SAKURAI
CMO
Bio coming soon
Coming soonβ¦
Head of Care
We are currently seeking a head of care to join our team
Built for Trust
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Offline-First
Zero latency. Works in basements without WiFi.
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Security
PMDA & HIPAA Ready. Institutional-grade protection.
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Audit Trail
Blockchain-verified edit logs for liability protection.
Frequently Asked Questions
How does offline mode work?
VerbumCare stores all data locally on the iPad and syncs automatically when connectivity is restored. Your staff can record, review, and approve documentation without any internet connection.
Is VerbumCare compliant with Japanese healthcare regulations?
Yes. VerbumCare is designed specifically for the Japanese Kaigo Hoken system and meets all PMDA requirements. We also maintain HIPAA compliance for international standards.
How long does implementation take?
Most facilities are fully operational within 2 weeks. Our team handles all setup, training, and data migration. Enterprise deployments with custom integrations typically take 4-6 weeks.
What devices are supported?
VerbumCare runs on iPad (iOS 15+) for frontline staff. The management dashboard is accessible via any modern web browser on desktop or tablet.
Can I try before I buy?
Absolutely. We offer a free 30-day pilot program for qualified facilities. Contact our sales team to schedule a demo and discuss your specific needs.
Ready to Transform Your Documentation?
Join leading care facilities across Japan. Book a strategy call today.
Get In Touch
Have questions? Our team is here to help.
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Email Us
enquiries@verbumcare.com
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Call Us
+81 (0)50-1725-6373
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We are proud to be in
1-15 Hinokuchicho, Nishi Ward, Nagoya, Aichi, Japan